What Is Aptien?

What is Aptien?

Aptien replaces countless spreadsheets, tables, and endless email chains with one simple solution to manage your people, assets, and business processes.

• Do you have more spreadsheets than employees?
• Do emails get stuck in never-ending reply chains before anyone finds what they need?
• Are large ERP or HR systems too complicated or expensive?
• Are your managers overwhelmed, and employees lacking the simple tools they need to do their jobs effectively?

If so, Aptien is for you. It’s your digital file cabinet that keeps track of what needs to be done.

Aptien is easy to customize and grows with your business.

Every business is unique. With Aptien, you can set up exactly what you need—no programmers, complex setups, or costly changes required.

• Custom Records and Organizers: Add your own, adjust fields, forms, or workflows to fit your specific needs.
• Flexible Templates: Whether you manage assets, training, projects, keys, or employee onboarding, you can create custom templates that work for you.
• Grows With You: Start by solving one problem (like asset management) and add more features as your business grows.
• No Programmers Needed: Set everything up yourself, just like creating a spreadsheet—but secure and connected.

How Aptien Helps Your Business Succeed

• Prevents missed deadlines, reviews, training, and service checks through automated tracking and notifications.
• Streamlines routine tasks, reducing the administrative burden on HR and managers (e.g., employee onboarding or assigning work equipment).
• Replaces messy spreadsheets and endless email chains, saving you valuable time spent searching for information.
• Provides a clear, centralized overview of your assets, personnel, and contracts.
• Allows you to store documents centrally, eliminating scattering across Dropbox, Drive, or network drives. 

And unlike larger, more complex systems, it's designed for simplicity and ease of use.

What Excel and Spreadsheets Can't Do for Your Business

While Excel excels at spreadsheets, it has significant limitations when it comes to managing a business:

• Missing automatic alerts and reminders: Excel won't proactively tell you when a contract is expiring, a revision is due, or equipment needs maintenance.
• Inability to attach documents and photos directly to records: In Aptien, all related files and notes are conveniently stored with each item, something Excel lacks.
• Lack of robust version control or collaborative access management: Excel doesn't effectively manage document versions or allow for sophisticated team access rights for shared files.
• No task management tied to records: In Aptien, you can directly assign tasks to assets, contracts, projects, or people, ensuring nothing falls through the cracks.
• Inability to control data visibility: Excel cannot restrict who sees specific business data. Aptien enables you to set precise access rights based on roles and responsibilities.

Excel is a spreadsheet; Aptien is an integrated business management platform. With Aptien, you gain the complete overview, accountability, and control that standalone spreadsheets simply cannot provide.

Who Does Aptien Help Most in Businesses and How?

For HR Specialists and HR Managers

• managing employee records, onboarding, and offboarding
• tracking employee training, certifications, and compliance
• enabling employee self-service (for requests, approvals, and document access)

For Asset, Facility, and Office Managers

• tracking and managing assets, equipment, and devices
• tracking asset assignments, loan periods, and maintenance schedules
• managing maintenance and operations for facilities, offices, and equipment

For Contract and Administration Managers

• managing contracts and documents, including deadlines and attachments
• providing automatic notifications for expiring contracts, renewals, and reviews
• setting access permissions based on roles and document sensitivity

Aptien for Every Employee

• Aptien empowers every employee in your company.
• They only see what's relevant to them: assigned equipment, essential documents, training materials, and pending tasks.
• No need to navigate complex systems like traditional ERPs.
• They get a simple self-service portal for common requests: equipment requests, IT support (helpdesk tickets), and personal data updates.
• This eliminates the need for endless emails, phone calls, or intranet searches.

This way, Aptien significantly reduces the workload for HR and office managers by handling routine inquiries and administrative tasks.

Aptien is ideal software for small and growing businesses

It's software designed specifically for the needs of small, medium-sized, and growing businesses that want order, time savings, and less stress. It simplifies company management. Aptien is the ideal solution for small and medium-sized businesses that have outgrown Excel spreadsheets, emails, and paper, but don't need a complex and expensive ERP system.

• One place for everything important – people, assets, contracts, tasks, and deadlines
• Easy to use for both managers and employees
• Fast implementation without an IT team
• Helps HR managers, office managers, asset managers, and company leadership
• Automatically tracks deadlines and tasks, freeing up your time and focus.
• Aptien grows with you, you grow with Aptien

Industry Solutions

Aptien offers intelligent solutions for managing your workforce, assets, contracts, and projects across diverse industries. It streamlines operations, tracks critical deadlines, and frees up your managers' time and focus for strategic initiatives.

Manufacturing and Custom Businesses

• Asset and Production Equipment Management
• Document Management and Employee Training
• Tracking deadlines for inspections, maintenance, and Health and Safety compliance

Construction and Assembly, including Solar (PV) Installations

• Inventory of tools, machinery, and equipment on construction sites
• Overview of assets assigned to workers
• Mobile access for technicians and site managers
• Contract and Subcontractor Management

Healthcare

• Medical Device and Equipment Management
• Overview of equipment assigned to staff
• Employee training, certifications, and mandatory documents