What is the availability tracking for?
Availability tracking allows you to manage the quantity of work equipment in circulation and the stock level, meaning the number of items on hand. This includes tracking how many pieces of each type of equipment are issued to employees and how many are available in storage. This information helps you plan for employee needs and future purchases.
- Plan Purchases: It enables you to plan purchases of PPEs and other work equipment.
- Automatic Updates: The available quantity is automatically reduced by the amount of consumed (expired or damaged) work equipment.
How to set up inventory count
To set up inventory counting for work equipment or aids, follow these steps:
- Select the Organizer where you want to record the number of pieces (e.g., Protective Equipment).
- Select the specific item for which you want to set the quantity.
- Go to the Assigned tab.
- Set the quantity using the Set Quantity button.
- Enter the quantity you have available or newly added pieces.
How to Set Availability Amount of Work Equipment
Planned Replacement and Updating the Number of Available Pieces
- For each piece of work equipment, you can set an expiration date.
- Issued items with an expiration date will be automatically removed from circulation on that date, reducing the available quantity.
- Aptien will remind you of this date in the calendar.
- If items are returned to circulation (e.g., after washing, cleaning, or refurbishing), you must manually update the available quantity to reflect the number of returned pieces.
Extraordinary Replacement, Damage, or Loss of PPE
- An extraordinary replacement of PPE may occur due to damage, an accident, loss, or a change in legislation.
- Refer here for the procedure in case of an extraordinary replacement.
