Human Resource Information System (HRIS)
An HRIS is a software solution that organizations use to collect, manage, store, and process employee information. It serves as a central hub for various HR-related tasks and processes. Basic features of HRIS include:
Employee Data Management
- An HRIS maintains comprehensive records of employees, including personal details, employment history, and contact information
- It ensures accurate and up-to-date data, facilitating efficient HR operations.
Benefits Administration
- HRIS systems handle benefits enrollment, eligibility, and changes
- Employees can access benefit information and make selections through self-service portals
Payroll Processing
- HRIS software automates payroll calculations, tax deductions, and direct deposits
- It ensures timely and accurate salary payments.
Time and Attendance Management
- Tracking employee work hours, leaves, and attendance is streamlined using an HRIS.
- Managers can monitor attendance patterns and address any discrepancies.
Employee Self-Service
- Employees can access their own information, request time off, and update personal details.
- Self-service portals enhance employee engagement and reduce administrative workload.
Onboarding and Offboarding
- HRIS systems facilitate smooth onboarding for new hires.
- They manage paperwork, orientation, and compliance during the employee’s initial period.
- Offboarding processes, including exit interviews and documentation, are also handled.
Job Descriptions and Position Details
- HRIS assists in creating and maintaining job descriptions.
- It links job roles to qualifications, responsibilities, and performance expectations.
Employee Training and Qualifications
- HRIS tracks employee qualifications, certifications, and training requirements.
- It ensures compliance with job-specific regulations and industry standards.
Employee Compliance and Documentation
- HRIS maintains records related to legal compliance, labor laws, and workplace policies.
- It helps organizations adhere to regulations and avoid penalties.
Reporting and Analytics
- HRIS generates reports on workforce demographics, turnover rates, and performance metrics.
- These insights inform strategic decisions and workforce planning.
People Status Reports and Statistics
- HRIS provides real-time data on headcount, employee distribution, and workforce trends.
- It aids in workforce planning, budgeting, and resource allocation.
How Aptien can help you manage human resources
Aptien HRM will help with all areas of human resource management except payroll and attendance processing. Our clients usually solve this in their payroll or attendance system, which we can integrate with. Thus, Aptien HRMS will help with:
- Employee Data Management
- Benefits Administration
- Employee Self-Service
- Onboarding and Offboarding
- Job Descriptions and Position Details
- Employee Training and Qualifications. By planning employee development
- Employee Compliance and Documentation