One Place for a Clear Record of All Received Invoices
Here you record all received invoices, for which you can also set up simple approval using statuses and watchers. This replaces "approval by email". Thanks to the audit trail, it is more demonstrable and simpler, and you get a simple invoice approval system. In addition, you can add the following to each invoice:
- The invoice as a PDF, scan, ISDOC, or other format as an attachment
- Acceptance documents for the invoice, such as handover reports, acceptance reports, or delivery notes
- Create your own notes
How to Approve Received Invoices
The invoice organizer is used for easy invoice approvals, as a replacement for email ping-pong, for example, between a manager and the person who pays the invoices in the bank. Because Aptien has an audit trail (records all user activities), you know who approved what or worked with the invoice.
- An administrative employee who receives the invoice creates the invoice in the system and uploads the PDF as an attachment
- The approver, the responsible manager, approves the invoice
- The accountant pays and posts the approved invoice