Facility management is software that offers the opportunity to transform the tedium and labor intensive processes once done on paper. Managing the myriad of inspections, requests, and maintenance operations to ensure the cost effective efficient running of your premises. Using a cloud based system also allows a cohesive collaborative approach that connects facility managers with the users and likewise with service partners and contractors. No longer a silo managed work operation but shared responsibility effecting a compliant, productive, working environment.
You have a broken light bulb in sector D and employees risk trips or falls that could cost the company, should this wait until a technical inspection or rather utilize your workforce and let them report the issue. Having a helpdesk portal empowers your employees and eases your duties.
Inspections are a key feature of any maintenance regime helping in preventive maintenance, compliance, and ensuring the company against liability. A good Facility management software should be able to schedule inspections at any time period required from daily to decennary (10 yearly), or even one off irregular ones.
Over time things go missing, get 'borrowed', lost, broken, or just moved. To keep your Facility management database up to date an inventory of assets is an essential.
Whether it is behavioral training on how employees should interact with each other and with the working environment or, how they should use the items within those spaces, having a system that can manage the distribution of documents or arrangement of training courses will help in avoiding accidents or misuse and ensure a compliant workforce.
Many assets within the fold of the facility managers remit will have regulations, rules, or standards for operation and maintenance. A good software will be able to ensure compliance backed data to support achieving these goals.
Many software developers offer advanced features that maybe of interest to a narrower audience. These can include fleet management, QR code creation and reading, Integration with existing software, space utilization maps/plans, automated ordering of supplies/spare, and even IOT (internet of things) hardware connectivity for items such as GPS trackers and temperature sensors.
It is important to know what you do or don't need, having a system with all the bells and whistles is an attractive proposition but may not be cost effective and under utilized. CMMS does save you money for many reasons, predominantly in prolonging the longevity of your facilities and ensuring you are running a compliant and safe working surround. To decide on what you need facility managers are the key players but, there are many others who are involved, meet and discuss and decide on what is the main categories of need.
Here we will look at six software companies facility management systems with their pros and cons. Of course we have added in our own software but have been open in admitting where we lack features that some of the others have.
Pros:
Combining a work order management system with an asset management system Toolsense is a rounded package including nifty features such as QR codes, IOT connectivity, ticketing, and checklists. It encourages collaboration and aims to improve efficiency and productivity.
Cons:
Toolsense can be overwhelming to begin with and is lacking in some customization for personalized workflows. One of the pricier systems especially for smaller businesses.The mobile app lacks some of the features from the desktop.
Pros:
One of the cheaper facility solutions offering a simple interface designed for frontline employees. Offers a range of features including scheduling of all types of maintenance operations and has the ability for connectivity to real time sensors. Another feature unlike many others is its customizable training such as toolbox talks.
Cons:
Lacking in a few areas that some of the other companies have and like Toolsense can be a little daunting to begin with. Lack of export of data to excel may also be an issue with some customers.
Pros:
An accomplished software which includes prioritization based workflows on maintenance and scheduled requests. Labor and materials tracking is included with technicians able to log costs to each maintenance operation.
Cons:
At a mid range point this facility management tool offers much to like. One area that is lacking is asset assignment.
Pros:
Monitor assets via status, downtime and costs using real time data analytics. Fiix offers a full range of features for any type of facility. Easily set up all maintenance operations with scheduling and assignment to employees and contractors.
Cons:
The analytics can be challenging for a beginner and some changes to scheduling is difficult to set up. Assigning maintenance to multiple assets is lacking and has to be done individually.
Pros:
A mobile first software giving full scheduling and assignment of maintenance workflows enabling easier organization. Updating and notification on work status to requesters a bonus.
Cons:
Some customizable features need implementing in adding detail fields and some editing whilst performing tasks.
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Managing assets .....
