ease the asset management
What Asset Managers like the most?
Managing assets as simple as in spreadheets
Central Space
Shared task management linked to assets or spaces
Automated Notifications
Maintenance scheduling and reminders.
Facility management is software that offers the opportunity to transform the tedium and labor intensive processes once done on paper. Managing the myriad of inspections, requests, and maintenance operations to ensure the cost effective efficient running of your premises. Using a cloud based system also allows a cohesive collaborative approach that connects facility managers with the users and likewise with service partners and contractors. No longer a silo managed work operation but shared responsibility effecting a compliant, productive, working environment.
You have a broken light bulb in sector D and employees risk trips or falls that could cost the company, should this wait until a technical inspection or rather utilize your workforce and let them report the issue. Having a helpdesk portal empowers your employees and eases your duties.
Inspections are a key feature of any maintenance regime helping in preventive maintenance, compliance, and ensuring the company against liability. A good Facility management software should be able to schedule inspections at any time period required from daily to decennary (10 yearly), or even one off irregular ones.
Over time things go missing, get 'borrowed', lost, broken, or just moved. To keep your Facility management database up to date an inventory of assets is an essential.
Whether it is behavioral training on how employees should interact with each other and with the working environment or, how they should use the items within those spaces, having a system that can manage the distribution of documents or arrangement of training courses will help in avoiding accidents or misuse and ensure a compliant workforce.
Many assets within the fold of the facility managers remit will have regulations, rules, or standards for operation and maintenance. A good software will be able to ensure compliance backed data to support achieving these goals.
Many software developers offer advanced features that maybe of interest to a narrower audience. These can include fleet management, QR code creation and reading, Integration with existing software, space utilization maps/plans, automated ordering of supplies/spare, and even IOT (internet of things) hardware connectivity for items such as GPS trackers and temperature sensors.
It is important to know what you do or don't need, having a system with all the bells and whistles is an attractive proposition but may not be cost effective and under utilized. CMMS does save you money for many reasons, predominantly in prolonging the longevity of your facilities and ensuring you are running a compliant and safe working surround. To decide on what you need facility managers are the key players but, there are many others who are involved, meet and discuss and decide on what is the main categories of need.
Managing assets as simple as in spreadheets
Discover facility management tools tailored for small and medium-sized businesses (20–500 employees) that are still relying on spreadsheets or email to manage maintenance, assets, and compliance. These solutions simplify your back-office processes, streamline communication, and bring everything into one place.
Aptien is a lightweight facility and asset management solution designed for small and growing businesses that still rely on Excel or email. It integrates HR, IT, and facility workflows into a single easy-to-use platform.
Pricing: From €6/user/month. Volume discounts available. Cloud or On-Premise.
UpKeep is a mobile-first CMMS designed to help maintenance teams manage work orders, assets, and facility operations more efficiently. Ideal for growing teams looking for quick implementation and strong mobile access.
Pricing: Starts at $45/user/month. Business+ plan starts at $75/user/month.
Limble offers a user-friendly interface and powerful maintenance automation features, helping teams organize asset data and track maintenance work effectively without needing IT support.
Pricing: Starts at $40/user/month. Pro and Enterprise plans available.
MaintainX is focused on digitizing maintenance, safety, and operations for frontline teams. Easy-to-use mobile app and forms make it perfect for field technicians and team leads in growing businesses.
Pricing: Free plan available. Paid plans start at $16/user/month. Premium plan from $49/user/month.
Fiix helps teams plan, track, and optimize maintenance. It's scalable and integrates with ERP systems, suitable for SMBs looking to mature their maintenance operations.
Pricing: Essential plan from $45/user/month. Custom pricing for Enterprise.
FMX is a cloud-based facility management software focused on operational visibility. It’s known for its clean interface, customizable workflows, and asset tracking features ideal for facilities teams in mid-sized companies.
Pricing: Starts at $35/user/month. Custom pricing based on modules.
| Feature | Aptien | UpKeep | Limble | MaintainX | Fiix | FMX |
|---|---|---|---|---|---|---|
| Work order management | ✔ Manual & scheduled tasks | ✔ | ✔ | ✔ | ✔ | ✔ |
| Asset and equipment tracking | ✔ Smart asset organizer | ✔ | ✔ | ✔ | ✔ | ✔ |
| Employee onboarding/offboarding tools | ✔ Integrated workflows | ✖ | ✖ | ✖ | ✖ | ✖ |
| Document & policy management | ✔ Built-in with versioning | ✖ | ✖ | ✖ | ✖ | ✖ |
| Facility inspections & audits | ✔ Customizable templates | ✔ | ✔ | ✔ | ✔ | ✔ |