manage your vendors, contracts, services, and compliance 

Vendor & Service Management Simplified for SMBs

AStop juggling spreadsheets and scattered contracts. Aptien gives your team a simple yet powerful way to track vendors, services, contracts, documents, and performance – so you stay organized, compliant, and focused on growing your business.

Try it free for 30 days.

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designed for small and growing businesses
All-in-one Vendor & Service Management Software?

For small and growing businesses to organize vendors, contracts, and compliance – with zero hassle

Your Centralized Vendor Hub & Database

Manage all vendor details, contacts, services, documents, and tasks in one place.

Automated Contract & Compliance Alerts

Never miss expirations, renewals, or compliance deadlines with built-in notifications.

Fully Customizable Records & Attachments

Track any type of vendor, service, contract, document, or KPI with fields that fit your needs.
Used by teams across every industry
 

What Aptien’s Vendor Management Brings You.

Easily control vendors, contracts, services, and compliance – while saving time and reducing risks.
  • Centralized vendor records
  • Contract lifecycle tracking
  • Renewal reminders
  • Compliance document storage
  • Vendor performance tracking
  • SLA management
  • Linked tasks & activities
  • Asset-vendor linking
  • Unlimited document storage
  • Easy reporting & exports
  • Audit-ready history
  • Flexible customization
get started

Sign Up

Signing up is quick, easy, and free! No need for a credit card or any complicated details.

transform

Load Up

Add users to your account, and start to upload contracts, term sheets, amendments, renewals, and more in seconds.

celebrate

Feet Up

With your contract management platform set-up, you're free to customize to your needs and enjoy the power of simplicity!

Replace Messy Spreadsheets With One Simple Solution

No complex setup or training needed. Aptien is as easy as Excel – but built for vendor management. Organize everything in one place and free up your time.

Start your free trial today.

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plans & pricing

How Many People Manage Your Vendors?

Choose number of IT, HR or Facility managers

Choose seats number:
Premium
Total per month and
$ -
Automatic reminders
Task planning & confirmation
Team Management & Collaboration
Employee Self-Service & HelpDesk
Workflow & Approvals
Meeting Minutes
Document Management
Document Archive
Customizable Print Forms
Digital Confirmation
Customizable Checklists & Fields
Customizable Organizers
All-in one solution
Reporting
Enterprise
Total per month and
$ -
Includes Premium plus
Company Branding
Company Password Policy
Private Cloud Server
Possible On-prem
Integration
Premium
Total per month and
$ -
Automatic reminders
Task planning & confirmation
Team Management & Collaboration
Employee Self-Service & HelpDesk
Workflow & Approvals
Meeting Minutes
Document Management
Document Archive
Customizable Print Forms
Digital Confirmation
Customizable Checklists & Fields
Customizable Organizers
All-in one solution
Reporting
Enterprise
Total per month and
$ -
Includes Premium plus
Company Branding
Company Password Policy
Private Cloud Server
Possible On-prem
Integration
DO YOU HAVE SPECIAL REQUIREMENTS OR NEED A PERSONALIZED QUOTE? GET IN TOUCH!
vendors sorted out

Looking for more than vendor Management?

Manage more than just your vendors. Our online platform simplifies your business admin and management. Including these key areas:

Employee Management

Easy to use employee relationship management solution helps you to collaborate with all employees.

Equipment Management

Management of the work equipment including tools, instruments, machines and other work equipment.

Project Collaboration and Management

Easy to use project collaboration and management solution. Cloud based with trial.

Employee Onboarding and Offboarding Software

Employee onboarding and offboarding software helps you to get a quick and easy overview and control over all your contracts. Cloud based with trial.

Inspection Management Software

Inspection Management Software

Policy Management Software

Easy to use policy management software with policy portal for employees. Cloud based software with trial for free.

IT Asset Management

A simple solution for managing your IT assets - software, hardware, licenses and all other IT assets or equipment.

Work & Task Management

Manage work and tasks across your team and company.

Property & Building Management Software

Property & Building Management Software

Vendor and Service Management for Small & Growing Businesses

Built for small and mid-sized companies

Aptien is designed specifically for SMBs that need to manage multiple vendors and services without enterprise complexity.

Secure and reliable

All your vendor and contract data is stored securely in the cloud, with role-based access and audit trails for peace of mind.

Why Choose Aptien for Vendor Management?

Aptien centralizes vendor records, contracts, services, compliance documents, tasks, and performance tracking in one platform. Manage everything from IT vendors and SaaS subscriptions to facility and HR services.

  • Centralized Vendor Database – Keep all vendor information, contacts, and agreements in one place.
  • Contract & Compliance Tracking – Stay on top of vendor contracts, renewals, and legal requirements.
  • Task & Issue Management – Assign and track vendor-related tasks, requests, or disputes.
  • Procurement & Purchase Orders – Manage purchasing, approvals, and vendor performance.
  • Collaboration & Communication – Work seamlessly with internal teams and vendors.

How Does Vendor Management Work in Aptien?

  • Store vendor contacts, documents, and certifications.
  • Set reminders for contract renewals and compliance deadlines.
  • Track purchase orders, invoices, and payments.
  • Assign tasks and follow-ups related to vendors.
  • Monitor vendor performance and risk factors.

Who it’s for Who Benefits from Vendor Management in Aptien?

Aptien’s VRM is ideal for SMBs needing a simple yet powerful tool to manage vendor relationships without complex ERP systems.

Ideal for office managers, IT managers, HR, finance teams, and facility managers who need simple vendor oversight.

  • Procurement Managers – Streamline vendor selection, contracts, and purchasing.
  • Finance & Accounting Teams – Track invoices, payments, and cost control.
  • Compliance & Risk Managers – Ensure vendors meet regulatory and security requirements.
  • Operations & IT Managers – Manage service providers, software vendors, and maintenance contracts.

    Why it matters

    • Save hours every week, reduce compliance risks, and gain a clear overview of your vendor ecosystem to support smarter business decisions.




      Start Managing Your Vendors with Ease

      Ditch scattered spreadsheets and emails. Aptien’s Vendor Relationship Management system keeps everything organized, secure, and accessible in one platform. Try it today and take control of your vendor relationships!

      let's recap vendor management software

      Key Features of Vendor & Service Management Software

      • Central vendor database
      • Contract management module
      • Automated renewal reminders
      • Compliance document tracking
      • NDA storage and tracking
      • Performance & SLA monitoring
      • Unlimited custom fields
      • Linked tasks & activities
      • Document version history
      • Asset-to-vendor linking
      • Centralized Service Catalog
      • Insurance certificate tracking
      • Expiry date alerts
      • Role-based access control
      • Activity logging & audit trails
      • Reporting & exports to Excel
      • Unlimited attachments per record
      • Easy import from spreadsheets
      • Maintenance vendor tracking
      • Service cost tracking
      • Customizable views & filters
      • SLA Management

      Ready to get started? Have questions?

      Time to remove the tedium of office work and mulch the mountains of paperwork. Take the first step to a more productive way of working today.

      Try for freeorOnline demo

      Why Aptien over other vendor management software?

      • Unlike specialized procurement or enterprise VRM tools, Aptien offers:
      • Flexibility to manage any type of vendor or service
      • Integration with assets, tasks, and compliance in one system
      • Simplicity for SMBs with no implementation headaches
      • Affordable pricing built for small and growing businesses