Room and building inventory system
Aptien makes inventorying your rooms a breeze. We are not a complicated accounting software. Our inventory system is for you. So you can keep track of what's where and what's missing or overflowing. In one place, you get information about all your rooms and their equipment. Without complexity and extra information. Simply and clearly. You don't need any special code readers, just your mobile phone or tablet.
How does room inventory work?
- You log in to the system
- You retrieve a room using its QR code or manually find it in the system
- You start the inventory and the list of equipment in the room is automatically loaded
- For each item, confirm whether you found it or not
- Close the inventory and you get a list of what's in order or what's missing or lost
- Save the inventory report and you're done
Information about rooms and their equipment all in one place
All of your equipment information is linked and in one location, so it's always available to you in a context that won't get lost
- inventory list for each room
- equipment for each room
- central database, records, filing cabinet of your property and equipment
- who is responsible for the equipment
In addition, you also get a tool to maintain your assets if inventory alone is not enough.
- when and how you acquired the equipment
- documentation of maintenance and repairs on a specific piece of equipment
- maintenance schedules for your equipment
- asset repair and maintenance records
Inventory of an employee
Room equipment can also be entrusted to specific employees, which is why Aptien makes it possible to carry out an equipment inventory also for individual employees.
Records of any equipment
It doesn't matter what equipment you have. It could be office equipment such as chairs, desks or cabinets, it could be printers, projectors or any other machine, device or equipment. At Aptien, you can customize what type of equipment you have yourself:
- office equipment such as chairs, desks, cabinets
- IT room equipment such as printers, network elements, routers, access points, etc.
- technical equipment such as various machines, apparatus, etc.
Equipment documentation
In addition, you can keep the necessary documentation for each room or piece of equipment, all in one place. Aptien helps you keep all documentation for an asset throughout its entire lifecycle. From acquisitions, through operating manuals to decommissioning reports. Aptien can handle everything (contracts, photos, inspection reports, drawings).
- manuals or user guides
- revision reports
- commissioning reports
- contracts and handover reports
Faults with equipment or rooms
Another bonus you get for your money is the ability to report faults with equipment or rooms. Reporting automatically starts the workflow and the request goes to the person responsible. You can report faults, problems, repair requests, suggestions or anything else that is going on over a particular piece of property. Reporting is via a form that your staff can access on the web or intranet. The system will automatically link the fault to the piece of equipment or room requested, so all follow-up communication is under your control and you don't have to laboriously track it down in emails.
Handover and acceptance of equipment
Thanks to digital and printed handover protocols, you'll always be in control of your equipment, knowing who has it and where it is.
Who is the room equipment inventory for?
The Aptien Equipment Inventory is ideal for small and medium-sized businesses looking for a simple and easy-to-use solution and who want to keep their equipment in order. But Aptien is not limited to asset managers, it is also used by office managers.
Key benefits of equipment inventory solutions
- inventory lists for each room
- maintenance information and documentation on property and equipment
- inventory of missing equipment
- maintaining related property and service contracts in one environment
- adapting names to your company's policies
- keeping other records in one Aptien environment
Replace your inventory in Excel
If you are still doing inventory lists in excel, our solution can easily replace them.
Emphasis on security and confidentiality
Despite the emphasis on simplicity, the security of your data is in no way compromised in Aptien. Data transfer is encrypted and accessible only to you. Data about your assets and equipment is stored safely here.
You don't need to install anything
You just launch the internet browser. You don't need to install anything. Aptien runs in your web browser, so all you need is a web browser (Chrome, Edge, Firefox, Safari) and an internet connection. So you can start using the solution immediately. No long implementations, you are already using the application in a few minutes.
We can connect to your systems
The application does not include accounting or depreciation calculations for assets. If you have such systems, we can easily connect.
