Employee work equipment inventory system
Aptien makes inventorying your employees' and other workers' issued items a breeze. We're not a complicated accounting software. Our inventories are for you. So you can keep track of what each employee has. In one place, you get information about all your employees and their equipment. Without complexity and extra information. Simply and clearly.
Information on employees and their working equipment
All the information about your equipment is linked and in one place and available to you at all times in a way that won't get lost.
- an inventory list for each employee
- who has equipment assigned or issued
- central database, records, filing cabinet of your property and equipment
- the location of each piece of equipment
In addition, you also get a tool to maintain your assets if inventory alone is not enough.
- when and how you acquired the specific piece of equipment
- documentation of maintenance and repairs on a specific piece of equipment
- maintenance schedules for your equipment
- records of repairs and maintenance of work equipment
Records of any work equipment
It doesn't matter what work equipment your employees use. It can be a computer, a telephone, a company vehicle, keys, access or other cards, but also various devices, machines or even protective work equipment. At Aptien, you can customize what type of work equipment your employees use:
- computer, laptop, tablet, phone
- keys and access cards
- payment cards
- machines, devices, tools and other equipment
- protective work equipment (e.g. climbing gear, uniform, etc.)
Work equipment documentation
Many pieces of work equipment require documentation - be it manuals, declarations of conformity or various inspection reports. With Aptien, you can keep all the information and documentation for your equipment in one place. You have all the documents for your work equipment throughout its entire lifecycle. From acquisition, through operating manuals to decommissioning reports. Aptien can handle all contracts, photos, revision reports, drawings.
- manuals or user guides for work equipment
- inspection reports for work equipment
- commissioning reports
- contracts and handover reports
Faults of work equipment
Another bonus that you get for your money is the ability to report faults with your work equipment. Reporting automatically starts the workflow and the request goes to the responsible person. You can report faults, problems, repair requests, suggestions or anything else. Each worker has a form. Everything is linked so your company is in control and you don't have to laboriously track down emails.
Handover and acceptance of equipment
Thanks to digital and printed handover protocols, you'll always be in control of your equipment, knowing who has it and where it is.
Who is the working equipment inventory for?
The Aptien Equipment Inventory is ideal for small and medium-sized businesses looking for a simple and easy-to-use solution and who want to keep their equipment in order.
The main benefits of our work equipment inventory solution
- a clear and quick overview of the work equipment of each employee
- overview of the location of work equipment
- maintenance information and documentation on work equipment
- adapting names and terms to your company's policies
- keeping different asset management in one environment
Replace your inventory of assigned assets in Excels
If you still make inventory lists of equipment handed over or entrusted to your employees in Excel, our solution can easily replace them.
Emphasis on security and confidentiality
Despite the emphasis on simplicity, the security of your data is in no way compromised in Aptien. Data transfer is encrypted and accessible only to you. Data about your assets and equipment is stored safely here.
You don't need to install anything
You just launch the internet browser. You don't need to install anything. Aptien runs in your web browser, so all you need is a web browser (Chrome, Edge, Firefox, Safari) and an internet connection. So you can start using the solution immediately. No long implementations, you are using the application in a few minutes.
We can connect to your systems
The application does not include accounting or depreciation calculations for assets. If you have such systems, we can easily connect.
