Inventory of assets entrusted to employees

Personal Equipment Inventory Management

With Aptien, you can easily keep control over which of your people have what assets or work equipment. You'll keep track of who has what.

You don't need to buy any code readers. You don't have to install anything. All you need is your phone. Get started today.

from mobiles to power tools
Easy inventory of entrusted equipment

Whether you need to track and maintain the work tools, work equipment, protective equipment, machines, cars or computers that your people use, our all-in-one platform makes your asset inventory hassle-free.

Maximum overview of the equipment of individual employees

You simply run the inventory and retrieve the equipment entrusted to your employee and click which item you want. 

Inventories of equipment for people and rooms

You can inventory not only employees or other workers, but also any room or site. 

Maintaining all equipment and property documentation

Get an overview of all documents, paperwork or manuals for your equipment.
Used by teams across every industry
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Simplify the inventory of entrusted assets and equipment

Wherever you are and whenever you need to keep track of your people's equipment, it's at your fingertips. Get a powerful tool for easy inventory.
  • you don't need a scanner
  • your mobile phone is enough
  • inventory of an employee
  • overview of staff equipment
  • all types of work equipment
  • equipment documentation
  • the result of the inventory 
  • property and equipment cards
  • equipment handover protocols
  • work and protective equipment
  • retrieval of assets via QR codes
  • QR tagging of property

get started

Sign Up

Signing up is quick, easy, and free! No need for a credit card or any complicated details.

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Load Up

Add users to your account, and start to upload contracts, term sheets, amendments, renewals, and more in seconds.

celebrate

Feet Up

With your contract management platform set-up, you're free to customize to your needs and enjoy the power of simplicity!

Employee equipment inventory under control

Are you looking for a tool for inventorying equipment handed over or entrusted to your employees or other workers, where everything is clearly together and where you don't need to buy scanners?  You just found it.

plans & pricing

Absolutely free for 30 days.
No credit card required.

From 100% free to fully customized enterprise-level solutions.
Flexible plans for every need, and every budget.

Choose seats number:
 
Price per 1 user
Users
Organizers
Storage
Records limit
Support
Staff requests
Handover protocols
Organizational structure
Employee training planning
Policies and procedures
Maintenance planning
Customizable print forms

Price in total
Free
0
1
2
100 MB
50
Team
-
/month
10
15
2 GB
500
Email Support
Total per month and
-
Company Basic
-
/month
300
30
10 GB
5 000
priority email
Total per month and
-
Company Premium
-
/month
300
50
30 GB
50 000
personal support
Total per month and
-
Enterprise Premium
-
/ month
10 000
100
100 GB
100 000
personal support
Total per month and
-
Free
0
1 User
2 datasheets
100 MB of Storage
50 records
Team
-
/ month
Up to 10 Users
15 datasheets
2 GB of Storage
500 records
Email Support
Total per month and
-
Company Basic
-
/ month
Up to 300 Users
30 datasheets
10 GB of Storage
5000 records
priority email support
Total per month and
-
Company Premium
-
/ month
Up to 300 Users
50 datasheets
30 GB of Storage
50000 records
Intranet for 10 users
Extranet for 10 users
personal support
Staff requests
Handover protocols
Organizational structure
Employee training planning
Policies and procedures
Maintenance planning
Customizable print forms
Total per month and
-
Enterprise Premium
-
/ month
Up to 10000 Users
100 datasheets
100 GB of Storage
100000 records
Intranet for 10 users
Extranet for 10 users
priority email support
private environment
personal support
Staff requests
Handover protocols
Organizational structure
Employee training planning
Policies and procedures
Maintenance planning
Customizable print forms
Total per month and
-
DO YOU HAVE SPECIAL REQUIREMENTS OR NEED A PERSONALIZED QUOTE? GET IN TOUCH!
your employee equipment inventory is solved

Looking for something else besides employee equipment inventory solutions?

Manage not only your property. Our online platform simplifies the administration and management of your business. Including the following areas.

Employee work equipment inventory system

Aptien makes inventorying your employees' and other workers' issued items a breeze. We're not a complicated accounting software. Our inventories are for you. So you can keep track of what each employee has. In one place, you get information about all your employees and their equipment. Without complexity and extra information. Simply and clearly.

Information on employees and their working equipment

All the information about your equipment is linked and in one place and available to you at all times in a way that won't get lost. 

  • an inventory list for each employee
  • who has equipment assigned or issued
  • central database, records, filing cabinet of your property and equipment
  • the location of each piece of equipment

In addition, you also get a tool to maintain your assets if inventory alone is not enough.

  • when and how you acquired the specific piece of equipment  
  • documentation of maintenance and repairs on a specific piece of equipment
  • maintenance schedules for your equipment
  • records of repairs and maintenance of work equipment 

Records of any work equipment

It doesn't matter what work equipment your employees use. It can be a computer, a telephone, a company vehicle, keys, access or other cards, but also various devices, machines or even protective work equipment. At Aptien, you can customize what type of work equipment your employees use:

  • computer, laptop, tablet, phone
  • keys and access cards
  • payment cards
  • machines, devices, tools and other equipment
  • protective work equipment (e.g. climbing gear, uniform, etc.)

Work equipment documentation

Many pieces of work equipment require documentation - be it manuals, declarations of conformity or various inspection reports. With Aptien, you can keep all the information and documentation for your equipment in one place. You have all the documents for your work equipment throughout its entire lifecycle. From acquisition, through operating manuals to decommissioning reports.  Aptien can handle all contracts, photos, revision reports, drawings.

  • manuals or user guides for work equipment
  • inspection reports for work equipment
  • commissioning reports
  • contracts and handover reports

Faults of work equipment

Another bonus that you get for your money is the ability to report faults with your work equipment. Reporting automatically starts the workflow and the request goes to the responsible person. You can report faults, problems, repair requests, suggestions or anything else. Each worker has a form. Everything is linked so your company is in control and you don't have to laboriously track down emails. 

Handover and acceptance of equipment

Thanks to digital and printed handover protocols, you'll always be in control of your equipment, knowing who has it and where it is. 

Who is the working equipment inventory for?

The Aptien Equipment Inventory is ideal for small and medium-sized businesses looking for a simple and easy-to-use solution and who want to keep their equipment in order. 

The main benefits of our work equipment inventory solution

  • a clear and quick overview of the work equipment of each employee
  • overview of the location of work equipment 
  • maintenance information and documentation on work equipment 
  • adapting names and terms to your company's policies
  • keeping different asset management in one environment

Replace your inventory of assigned assets in Excels

If you still make inventory lists of equipment handed over or entrusted to your employees in Excel, our solution can easily replace them.

Emphasis on security and confidentiality

Despite the emphasis on simplicity, the security of your data is in no way compromised in Aptien. Data transfer is encrypted and accessible only to you. Data about your assets and equipment is stored safely here. 

You don't need to install anything

You just launch the internet browser. You don't need to install anything. Aptien runs in your web browser, so all you need is a web browser (Chrome, Edge, Firefox, Safari) and an internet connection. So you can start using the solution immediately. No long implementations, you are using the application in a few minutes.

We can connect to your systems 

The application does not include accounting or depreciation calculations for assets. If you have such systems, we can easily connect.

let's recap

Key features of software for inventory of assigned work equipment

  • inventory of equipment assigned to employees
  • an inventory list for each employee
  • retrieve equipment using a QR code
  • overview of assigned room equipment
  • an overview of the employee's missing equipment
  • inventory reports
  • list of items found
  • different types of work equipment
  • inventory for one or more employees
  • inventory of all employees
  • records of equipment inventory
  • all equipment documentation
  • reporting defects in equipment
  • inventory of issued items

Ready to get started? Have questions?

Time to remove the tedium of office work and mulch the mountains of paperwork. Take the first step to a more productive way of working today.