Employee Physical Access, Key, and Badge Management Software
Managing employee physical access doesn’t have to be difficult. Aptien’s Key and Access Management Software is designed specifically for small and growing businesses that need an easy, secure way to track keys, fobs, badges, and access cards.
Stop losing track of your keys and cards.
Managing who has which office keys, storage keys, or access cards can get messy. Lost keys, unreturned cards from former employees, or no clear record of issued credentials can lead to security risks, confusion, and wasted time.
With Aptien, HR and office managers can quickly issue keys during onboarding, record who has which badge, track returns during offboarding, and maintain a clear audit trail for every physical access credential. Whether you’re managing a single office or multiple sites, Aptien keeps your access records organized, secure, and available anytime.
Unlike expensive hardware cabinet systems, Aptien is fully software-based. You don’t need special equipment – just assign and track from your laptop or phone. The software is customizable to your organization’s needs, letting you record any type of physical access or related documents.
From preventing lost keys to ensuring compliance and improving security, Aptien empowers your team with an affordable, cloud-based solution that replaces outdated Excel sheets and manual logs. It’s fast to implement and easy to use for any HR, office manager, or facilities coordinator.
Built for Small and Growing Businesses
No complex IT setup. Designed for quick implementation by HR and office teams.
Secure and Reliable
Your data is encrypted, backed up, and accessible only to authorized users.
With Aptien, you can easily
- Record who has which keys, cards, or fobs
- Track issue dates and returns
- Set reminders for expiration or renewals
- Link issued access items to employees or contractors
- Ensure smooth offboarding by retrieving all issued items
Tracks issuing, return, and assignment of all keys, badges, fobs, and access cards with full history.
Who It’s For
- HR managers, office managers, facilities teams, and anyone responsible for employee onboarding and security.
What Aptien Can Do Well
- Record and track issued keys, cards, fobs, PIN codes, or physical credentials: Who has what access item: Issue date, return date, expiration date, Conditions (e.g. which room or zone it opens):
- Link issued access items to employees or contractors: Shows a full overview per person (e.g. laptop + phone + key + card)
- Manage approval workflows: Requests for access approval and tracking
- Support offboarding processes: Checklist to ensure keys/cards are collected back
- Audit trail and reporting: Who has access to which areas at any time
Key Features, Perfect for Growing Businesses
Everything you need to stay organized and secure:
- Key & Card Register: Maintain a complete log of all issued keys, cards, fobs, and PIN codes.
- Employee Linking: View all access items assigned to each employee in their profile.
- Issue & Return Tracking: Record when items are issued and returned, with responsible persons.
- Reminders & Alerts: Never forget to collect keys or renew access permissions.
- Approval Workflows: Set up approvals for issuing sensitive access items.
- Reports & Audit Trails: Stay compliant and ready for internal or external audits.
Why Manage Your Keys and Access in Aptien?
- Improve security and accountability
- Streamline onboarding and offboarding
- Reduce risk of lost or unreturned keys and cards
- Save time with everything in one place
- Avoid Excel chaos or outdated paper logs, choose simple
Trusted by Small, Growing and Mid-sized Businesses Worldwide
Facility managers, office managers, HR, and IT teams use Aptien to keep their access management organized, secure, and audit-ready.
Better security, peace of mind, and freedom from manual tracking.
