office managers will be happy

Key & Access Management System for Your Business 

Keep track of your company’s keys, access cards, and fobs – all in one simple, secure place. Stop losing track of your keys and cards.

Managing who has which office keys, storage keys, or access cards can get messy. Lost keys, unreturned cards from former employees, or no clear record of issued credentials can lead to security risks, confusion, and wasted time. 

Stop losing track of your keys and cards, today.

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keys, cards, badges or fobs
Make Key and Access Management Simple

Whether you need to track or maintain keycards, keys, employee badges,  fobs or other access cards or buildings, our all-in-one platform makes master key management effortless

Outlandishly Organized Key & Card Register

Create and link keys with individual employees and room numbers.

Automated Reminders & Alerts 

Never forget to collect keys or renew access permissions.

Key & Card Issue and Return Tracking

Record when items are issued and returned, with responsible persons.

Used by teams across every industry
  

Goodbye Spreadsheets. Say hello to Aptien

Manage your company’s keys, access cards, and fobs in one place. Aptien helps you track issued keys, approvals, returns, and offboarding easily. Learn more.
  • Central Key Repository
  • Accessible Anywhere
  • Customized Notifications
  • Complete Master Key Management
  • Keys or Master Keys
  • Reminders and Alerts
  • Warranties & Services
  • Licenses & Certificates
  • Keys & Entrance Cards
  • Policy Compliance
  • Unlimited Attachments
  • Limitless Assets
get started

Sign Up

Signing up is quick, easy, and free! No need for a credit card or any complicated details.

transform

Load Up

Add users to your account, and start to upload contracts, term sheets, amendments, renewals, and more in seconds.

celebrate

Feet Up

With your contract management platform set-up, you're free to customize to your needs and enjoy the power of simplicity!

Keys, Cards or Badges Aligned

Looking for the ultimate solution, tools for employee key or cards management, where everything from hole punches to houses is unified and simplified? You found it.

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plans & pricing

How Many People Manages Keys in Your Company? 

Select the people responsible for issuing and returning keys – whether it’s your office manager, HR, or facility manager..

Choose seats number:
Premium
Total per month and
$ -
Automatic reminders
Task planning & confirmation
Team Management & Collaboration
Employee Self-Service & HelpDesk
Workflow & Approvals
Meeting Minutes
Document Management
Document Archive
Customizable Print Forms
Digital Confirmation
Customizable Checklists & Fields
Customizable Organizers
All-in one solution
Reporting
Enterprise
Total per month and
$ -
Includes Premium plus
Company Branding
Company Password Policy
Private Cloud Server
Possible On-prem
Integration
Premium
Total per month and
$ -
Automatic reminders
Task planning & confirmation
Team Management & Collaboration
Employee Self-Service & HelpDesk
Workflow & Approvals
Meeting Minutes
Document Management
Document Archive
Customizable Print Forms
Digital Confirmation
Customizable Checklists & Fields
Customizable Organizers
All-in one solution
Reporting
Enterprise
Total per month and
$ -
Includes Premium plus
Company Branding
Company Password Policy
Private Cloud Server
Possible On-prem
Integration
DO YOU HAVE SPECIAL REQUIREMENTS OR NEED A PERSONALIZED QUOTE? GET IN TOUCH!
Key & Access Management Solved

Looking for more?

Manage more than just your keys. Our online platform simplifies your business admin and management.

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Employee Onboarding and Offboarding Software

Employee onboarding and offboarding software helps you to get a quick and easy overview and control over all your contracts. Cloud based with trial.

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Inspection Management Software

Policy Management Software

Easy to use policy management software with policy portal for employees. Cloud based software with trial for free.

IT Asset Management

A simple solution for managing your IT assets - software, hardware, licenses and all other IT assets or equipment.

Work & Task Management

Manage work and tasks across your team and company.

Property & Building Management Software

Property & Building Management Software

Simple Software Key & Access Management Solution

Stop losing track of your keys and cards.

Managing who has which office keys, storage keys, or access cards can get messy. Lost keys, unreturned cards from former employees, or no clear record of issued credentials can lead to security risks, confusion, and wasted time.

Aptien makes Key and Access Management simple.

With Aptien, you can easily:

  • Record who has which keys, cards, or fobs
  • Track issue dates and returns
  • Set reminders for expiration or renewals
  • Link issued access items to employees or contractors
  • Ensure smooth offboarding by retrieving all issued items

What Aptien Can Do Well

  • Record and track issued keys, cards, fobs, PIN codes, or physical credentials: Who has what access item: Issue date, return date, expiration date, Conditions (e.g. which room or zone it opens): 
  • Link issued access items to employees or contractors: Shows a full overview per person (e.g. laptop + phone + key + card) 
  • Manage approval workflows: Requests for access approval and tracking
  • Support offboarding processes: Checklist to ensure keys/cards are collected back
  • Audit trail and reporting: Who has access to which areas at any time

Key Features, Perfect for Growing Businesses

Everything you need to stay organized and secure:

  • Key & Card Register: Maintain a complete log of all issued keys, cards, fobs, and PIN codes.
  • Employee Linking: View all access items assigned to each employee in their profile.
  • Issue & Return Tracking: Record when items are issued and returned, with responsible persons.
  • Reminders & Alerts: Never forget to collect keys or renew access permissions.
  • Approval Workflows: Set up approvals for issuing sensitive access items.
  • Reports & Audit Trails: Stay compliant and ready for internal or external audits.

Why Manage Your Keys and Access in Aptien?

  • Improve security and accountability
  • Streamline onboarding and offboarding
  • Reduce risk of lost or unreturned keys and cards
  • Save time with everything in one place
  • Avoid Excel chaos or outdated paper logs, choose simple

Trusted by Small, Growing and Mid-sized Businesses Worldwide

Facility managers, office managers, HR, and IT teams use Aptien to keep their access management organized, secure, and audit-ready.

let's recap

Key Features of master key management

  • Central Repository for Keys & Cards
  • Accessible Anywhere
  • Customized Notifications
  • Complete Master Key Management
  • Automated Reminders and Alerts
  • Simple key management for SMBs
  • Track issued keys and cards easily
  • Link access items to employees
  • Record key issue and return dates
  • Key Management Tool
  • Policy Compliance
  • Store photos of keys and cards
  • Maintain full access audit trails
  • Safer than spreadsheets for keys
  • Easier than specialised key software
  • Integrate access with employee records
  • Generate access and key reports fast
  • Set key expiry and renewal reminders
  • Manage access approvals simply
  • Card Management Tool

Ready to get manage access, keys? Have questions?

Time to remove the tedium of key management and administration and mulch the mountains of paperwork. Take the first step to a more productive way of working today.

Try for freeorOnline demo