Assign, track and recover laptops, phones, keys & badges — all linked to employees in one central system.
Stop chasing lost devices, avoid onboarding delays, and end spreadsheet chaos. Aptien connects asset tracking with HR & IT workflows so you always know who has what—and when it needs returning.
Try for free 30 days, now!
Spreadsheet tracking means no clear audit trail of who has which laptop or phone.
No quick way to assign or recall devices during onboarding and offboarding.
Avoid assets not returned on time cause losses. Offboarding checklist and alerts.
Aptien ties each piece of equipment (laptop, badge, phone) directly to an employee record, creating one centralized inventory with assignment, check‑in/out, history and attachments.
Each device, key or badge lives in one dashboard—linked to the right person, with status, photos, documents and notes.
Signing up is quick, easy, and free! No need for a credit card or any complicated details.
Add users to your account, and start to upload contracts, term sheets, amendments, renewals, and more in seconds.
With your contract management platform set-up, you're free to customize to your needs and enjoy the power of simplicity!
Getting started is fast: import your spreadsheet, map device types and user names, and you’re live. No IT team needed
Try for Free 30 Days, Now!
Select the number of employees you want to track and manage equipment for.
Included in your plan
More tools to grow with
See what else you can use to streamline your business. All features come with your subscription, no hidden fees.
Aptien is designed specifically for small and mid-sized businesses (20–500 employees) that need a simple, scalable way to track employee equipment—without the complexity or cost of enterprise systems. Whether you’re managing remote teams, hybrid setups, or multiple office locations, Aptien helps you maintain full visibility of company assets like laptops, phones, keys, access cards, and more.
Every piece of equipment is logged, assigned, and tracked in a centralized system with full audit history. You can attach receipts, manuals, photos, and warranty documents to each item and define user roles and permissions to keep data secure. All records are stored safely in the cloud with daily backups and role-based access.
Aptien lets you track the full lifecycle of every device and tool—from purchase to return. You can assign items to employees, check them in or out, log damage or repairs, and monitor return dates. Receive automatic email reminders before devices are due for return, and ensure everything is properly accounted for during offboarding.
Aptien brings HR, IT, and facilities teams together in one platform. No more emailing spreadsheets or guessing who has what. Equipment tracking becomes part of your onboarding and offboarding process, making it seamless and accountable.
With Aptien, you reduce the risk of lost equipment, save time during onboarding, and improve asset visibility across your business. You eliminate guesswork, prevent costly mistakes, and enforce accountability with digital logs.
Assign equipment to employees with full history
Track laptops, phones, keys, badges, and tools
Simple check-in/check-out asset tracking workflow
Link assets directly to onboarding/offboarding process
Set due dates and get return reminders automatically
Log damage reports, losses, or asset replacements
Attach files: photos, purchase receipts, warranties
Add custom fields for any type of asset or gear
View real-time inventory of assigned and unassigned assets
Export inventory and history to Excel or PDF reports
Organize by location, department, or asset category
Manage multi-location equipment distribution
Barcode or QR code support via mobile devices
Built-in audit trail and asset accountability logs
Role-based access for HR, IT, and facilities
Track issued access cards, keys, and security tokens
Secure cloud-based platform with daily backups
Centralized system to replace spreadsheets
API integrations for existing HR or IT systems
Mobile-friendly access for field and remote teams
Time to remove the tedium of employee equipment tracking work and mulch the mountains of paperwork. Take the first step to a more productive way of working today.
Unlike most equipment tracking tools that focus only on assets, Aptien connects your devices directly with employee records — giving you a 360° view of assignments, onboarding, offboarding, and accountability.
Here’s how Aptien stands out:
While most tools manage assets generically, Aptien links each laptop, phone, or key directly to the person who uses it — perfect for HR, IT, and operations.
No need for multiple systems. Aptien handles onboarding tasks, asset assignment, document tracking, and return workflows in one platform.
Most competitors target large enterprises or IT departments. Aptien is affordable, easy to use, and requires no complex setup or coding.
Track policies, trainings, compliance records, equipment maintenance, and employee documentation — all in one place.
Add fields, attach files, organize by department or site — no developer needed.
No bloated menus or technical jargon. Aptien is built for business humans, not just asset managers.
“We’re still tracking laptops and phones in spreadsheets. It’s messy and easy to lose track.”
— Office Manager, 80-person tech company
Manually updating spreadsheets or shared docs leads to missing info, outdated records, and zero accountability.
“When someone leaves, we scramble to collect their stuff — keys, badges, you name it.”
— HR Manager, 120-person healthcare provider
Offboarding is chaotic without a clear equipment return process. Items often go unreturned or undocumented.
“Nobody knows who has which assets or where they are.”
— IT Manager, 50-person services company
Without a centralized view, assets are loaned out informally, and things get lost or misplaced.
“We need approvals and policies in place — but managing all that in email is a nightmare.”
— Operations Lead, 200-person construction firm
Policy compliance, approvals, and equipment responsibility are hard to enforce when there's no system to manage them.
“We’ve outgrown spreadsheets, but we don’t want to buy a giant IT system.”
— Admin Director, 35-person marketing agency
Small and growing businesses need simplicity — not enterprise-level overkill.