certificate tracking & compliance software

Certification Management Software 

Simplify certificate tracking, compliance, and renewal — all in one easy-to-use platform. Facilitate company compliance with certificate tracking & compliance software. Keep track of all expiry dates, renewals, and documentation can be overwhelming as your business grows.

Try for free today. All in cloud.

Simplify Certificate Tracking
Certifications, Licenses, and Permits Tracking

Managing your company’s certifications, licenses, and permits is critical to staying compliant, avoiding fines, and maintaining customer trust. 
 

Centralized Certificate Repository

Store and manage all company certificates, licenses, permits, and professional exams in one secure place.

Expiry & Renewal Notifications

Get customizable reminders before certificates expire to ensure timely renewals.

Supports Any Certificate Type 

Easily track professional certificates, employee licenses, permits, exams, and personal certificates.
Used by teams across every industry
  

Move Beyond Spreadsheets. Go Aptien.

Join growing small and medium businesses that trust Aptien to keep their certifications and compliance on track.

  • Get Automatic Reminders
  • Share Securely Across Teams
  • Central Certificate Repository
  • Professional Exams
  • Professional Certificates
  • Employee Licences
  • Customized Expiry Notifications
  • Link Certificates with Docs
  • Personal Certificates 
  • Personal Licences
  •  Employee Compliance
  • Qualification
  • Certificate Expiration
  • Overview of All Certifications

get started

Sign Up

Signing up is quick, easy, and free! No need for a credit card or any complicated details.

transform

Load Up

Add users to your account, and start to upload contracts, term sheets, amendments, renewals, and more in seconds.

celebrate

Feet Up

With your contract management platform set-up, you're free to customize to your needs and enjoy the power of simplicity!

Company Certificates Tracking Aligned

Looking for the ultimate company certification tracking  tool, where everything from hole punches to houses is unified and simplified? You found it.

plans & pricing

Choose How Many People Manage Your Certificates.

Choose number of certificate administrators. Unlimited number of employees.

Choose seats number:
Premium
Total per month and
-
Automatic reminders
Task planning & confirmation
Team Management & Collaboration
Employee Self-Service & HelpDesk
Workflow & Approvals
Meeting Minutes
Document Management
Document Archive
Customizable Print Forms
Digital Confirmation
Customizable Checklists & Fields
Customizable Organizers
All-in one solution
Reporting
Enterprise
Total per month and
-
Includes Premium plus
Company Branding
Company Password Policy
Private Cloud Server
Possible On-prem
Integration
Premium
Total per month and
-
Automatic reminders
Task planning & confirmation
Team Management & Collaboration
Employee Self-Service & HelpDesk
Workflow & Approvals
Meeting Minutes
Document Management
Document Archive
Customizable Print Forms
Digital Confirmation
Customizable Checklists & Fields
Customizable Organizers
All-in one solution
Reporting
Enterprise
Total per month and
-
Includes Premium plus
Company Branding
Company Password Policy
Private Cloud Server
Possible On-prem
Integration
DO YOU HAVE SPECIAL REQUIREMENTS OR NEED A PERSONALIZED QUOTE? GET IN TOUCH!
Pay Per User. Unlock Everything.

One Price. All the Good Stuff

Manage more than just your personal certifications. Pay Just Per User. Unlock Everything.

Certification Management Software for Small and Growing Businesses

Simplify certificate tracking, compliance, and renewal — all in one easy-to-use platform.

Certification Management Software Designed for Small and Growing Businesses

Most Certificate Lifecycle Management systems are built for large enterprises with complex IT setups. Aptien brings the power of CLM to small and medium businesses by focusing on:

  • Simplicity & Ease of Use: No IT expertise required
  • Affordability: Enterprise-level features at SMB-friendly pricing
  • Flexibility: Manage certificates, permits, and other business records in one platform
  • Team Collaboration: Built-in tasks, notes, and approvals keep everyone aligned

Why Certification Management Matters

Managing your company’s certifications, licenses, and permits is critical to staying compliant, avoiding fines, and maintaining customer trust. But keeping track of all expiry dates, renewals, and documentation can be overwhelming — especially as your business grows.

 Why Choose Aptien Over Traditional CLM Tools?

Unlike complex CLM systems designed for large enterprises, Aptien offers SMB-friendly, intuitive software that:

  • Combines certificate management with task and communication tools
  • Integrates compliance workflows with everyday business operations
  • Provides affordable pricing without sacrificing essential features
  • Supports flexible user roles, including external auditors and partners
  • Focuses on simplicity, clarity, and practical business needs

Streamlines the entire lifecycle of your certificates, licenses, and permits

Aptien’s Certification Management Software streamlines the entire lifecycle of your certificates:

  • Manage company certifications,certificates, licences or permits in centralized storage with controlled access
  • Track license renewals with automated reminders
  • Automated alerts for upcoming expirations and renewals
  • Task and workflow management for certificate approvals and updates
  • Clear visibility of certificate status across departments and teams
  • Secure document sharing with internal and external stakeholders
  • With Aptien, you reduce risk, save time, and keep your business compliant effortlessly.

Key Features of Aptien Certificate Management

  • Centralized Certificate Repository: Store and manage all company certificates, licenses, permits, and professional exams in one secure place.
  • Supports Any Certificate Type: Easily track professional certificates, employee licenses, permits, exams, and personal certificates.
  • Expiry & Renewal Notifications: Get customizable reminders before certificates expire to ensure timely renewals.
  • Automated Alerts & Reminders: Stay ahead with automated alerts on upcoming expirations and training due dates.
  • Certificate Lifecycle Tracking: Monitor issuance, validity, and renewal dates in real time
  • Automated Reminders & Notifications: Never miss a renewal deadline
  • Document Management: Keep all certificates and supporting documents organized and accessible
  • Task & Team Collaboration: Assign responsibilities and communicate within the platform
  • Compliance Dashboard: Get instant insights into compliance status and upcoming actions
  • Complete Compliance Overview: See your organization’s overall certification and compliance status at a glance.
  • Employee Compliance Tracking: Monitor mandatory training, certifications, and licenses to keep your workforce compliant.
  • Attach Related Documents: Link certificates, licenses, permits, and supporting documentation for quick reference.
  • Facilitates Contractual Compliance: Ensure you meet all certification-related contractual obligations with clients or regulators.
  • Certification Requirement Tracking: Track specific certification requirements for roles, departments, or projects.

Aptien is perfect for companies who

  • Prove certifications to customers, partners, or authorities
  • Track employee certifications and qualifications
  • Manage licenses, permits, and renewals without errors
  • Improve compliance readiness and avoid operational risks

Get Started Today. Simplify Your Certification Management Now

Join growing small and medium businesses that trust Aptien to keep their certifications and compliance on track. Start your free trial and experience stress-free certificate management.

Streamline the Certification Renewals

It would be best if you had a central certificate repository, easily accessible with detailed information. Having all information in place will make life a lot easier.

let's recap Aptien Company Certification Management Software

Key Features of Company Certification Tracking Software

  • Automatic Certificate Renewal & Expiry Reminders
  • Sharing All Securely Across Teams
  • Certificate Tracking & status overview
  • Secure Document Management
  • Task and Responsibility Assignment
  • Notes, Comments, and Team communication
  • Compliance Dashboards and Reports
  • Centralized certificate management system
  • Track any company certificate, license, or permit
  • Manage professional exams and employee certifications
  • Customized expiry and renewal notifications
  • Link Certificates with Related Documents
  • Reminders on Certificate Expiration
  • Overview of All Certifications
  • Full overview of organizational certifications
  • Ensure employee license and certificate compliance
  • Attach supporting documents and records easily
  • Monitor certification requirements for roles and teams
  • Facilitate contractual and regulatory compliance
  • Get real-time compliance status across your organization
  • Automated reminders for mandatory training
  • Complete compliance tracking and monitoring

Ready to get started manage and track Certifications, Licenses, and Permits ? Have questions?

Time to remove the tedium of office work around certificates or mandatory training and mulch the mountains of paperwork. Take the first step to a more productive way of working today.